What it does
The Purchase Order Generator creates a purchase order (PO) to send to a supplier: what you are buying, the agreed prices, the Deliver by date, delivery instructions and an authorisation signature.
How to use it
- Fill in Buyer (your company) and Vendor (the supplier).
- Check the PO number (it starts with
PO) and the Deliver by date. - Add each item with quantity and unit price, plus tax and shipping.
- Write the Delivery instructions: address, gate, opening hours, contact.
- Preview, then print or save as PDF, sign it and send it.
Example
| Item | Qty | Price | Amount |
|---|---|---|---|
| Ergonomic office chair, black | 10 | 189 | 1,890 |
| Standing desk 160 × 80 cm | 5 | 420 | 2,100 |
Subtotal 3,990, tax 8% (319.20): order total 4,309.20.
Good to know
- Ask suppliers to quote the PO number on their invoice and delivery note so you can match them.
- A PO usually becomes binding once the supplier accepts it, so check prices and quantities before sending.
- Use the same product codes as your supplier's catalogue, so both sides can match the order.
FAQ
What is the difference between a purchase order and an invoice? The buyer sends the PO to order goods; the supplier sends the invoice to be paid.
Do small businesses need purchase orders? Not always, but they help you control spending and settle disputes about what was ordered.